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Emergency Response Guide

Emergency Resources & Inclement Weather

Warren Wilson College is operating on a regular schedule.

To report an emergency, call 911.

Public Safety: 828-230-4592

WWC Emergency Information Line: 828-771-4357

Emergency Text Alert System

Registering with this system allows you to receive a text (sms) notification to your cell phone in the event of a serious campus emergency. The system will be tested twice per year, but will not be used for any other announcements. Be aware that if you do not have a plan that includes text messages, you may be charged a fee on a per-message basis by your carrier. In the form below, please enter your phone number with area code where it says "Mobile Phone (TXT)".

New users signup for text alerts here.
Current users manage your subscription.

The information you submit will not be shared with or used by anyone except Warren Wilson College and the provider of the Emergency Text Alert service for the college (e2Campus - their privacy statement).

Inclement Weather Procedure

Procedure

In the event of inclement weather, the College will enact the following procedure in order to maintain essential college functions while protecting the safety of our students, personnel, and property.

Warren Wilson College follows specific procedures to maintain essential college functions while protecting the safety of its students, faculty, staff, and property. The decision to cancel classes, adjust class schedules or close the college campus rests with the College President. The Vice President for Academic Affairs, the Vice President for Student Life, and the Vice President for Applied Learning (or their designee) will consult the best information available taking into consideration the conditions on campus, in the immediate surrounding area, in the city of Asheville and in Buncombe County. FMTS and Public Safety personnel may also be consulted.

Timing and Communication

When possible, a decision will be made the evening before a forecasted weather event. The next point of decision will be early the day in question with the goal of communicating the information at 6 a.m. A notice may also be posted if conditions deteriorate during the workday. Notice will be given via email, text alert, and local television media outlets- primarily ABC affiliate WLOS-TV 13.

Register for emergency text alerts below.

Notice levels

Notice levels include delay of classes for a set period of time, classes cancelled for an entire day, or emergency closing. In most instances essential personnel will be expected to report. When possible, work crew supervisors are expected to communicate to their crew members because many work crews are able to operate in the absence of their supervisors for short periods of time. Students who don't hear from their supervisors should report to the Work Program Office for a work assignment.

Delayed Start

In the event that classes are delayed and start at 11 a.m., we will employ an abbreviated class schedule in which all classes meet for 50 minutes. Classes will follow this schedule:

Classes scheduled at 8 a.m. will meet from 11-11:50 a.m.
Classes scheduled at 9:30 a.m. will meet from 12 -12:50 p.m.
Classes scheduled at 11 a.m. will meet from 1-1:50 p.m.
Classes scheduled at 1 p.m. will meet from 2-2:50 p.m.
Classes scheduled at 2:30 p.m. will meet from 3-3:50 p.m.

COVID-19

Updated Fall Opening FAQs, July 17, 2020

We are continuing to make plans for welcoming students to campus in August and for offering our educational program with access for all. We shared our initial guidelines in our “Owl in This Together” protocol document affirming our plan to open in August and remain open throughout the fall semester. We followed that with an FAQ document that addressed some deeper level of detail that included a form to request online-only enrollment due to COVID-related issues. We held informational webinars for new students and returning students and their families this week. We also continue to stay in close communication with our local and regional health authorities and partners including the Mountain Area Health Education Center (MAHEC) in determining our reopening plans. 

As you are all aware, this is a rapidly changing and evolving situation. In order to keep you all apprised of our most recent planning, we will be sending FAQ updates out each week. Today’s updated FAQ document includes revised information on previous questions, as well as new questions that were submitted online or were asked in the Q&A during our webinars. New information appears in magenta.

This week’s FAQ includes a link to a list of classes that will be offered completely online.  This list is being regularly updated as faculty complete course preparation, so please be aware that there may be a few additional courses added to this list over the next week but, in general, it represents the bulk of our online only course offerings for the fall. Given that this information is now available, we have extended the deadline for submitting the request for online-only fall enrollment to Wednesday, July 22. Please see the FAQs for the link to that form and more information to review as students consider that option. If this results in a delay in meeting the deadline to submit payment, please contact student accounts to talk with them about your plans.

The FAQ document will be available on MyWWC, and we will continue to add updates and new information each week and notify you by email as it is available. As plans evolve, there may be discrepancies in information with previous documents. The most up-to-date information will always be included on the FAQs, and you should defer to that as your primary source for current information. If you have additional questions, please direct them to the appropriate office or submit them here so that we can include them in our next updates.

 

Fall Athletics Update, July 15, 2020

Warren Wilson College has announced the cancellation of all competitive athletics for the fall semester.

“The Athletics and Adventure Sports Department has been working tirelessly to determine how to properly support and conduct athletics this fall. However, with the increasing concerns about the virus as it relates to athletics, the college has determined that conducting outside competition safely is not possible at this time. The safety and well-being of our student-athletes, coaches, and community is our highest priority,” said Joni Williamson, director of athletics and adventure sports at Warren Wilson College.

On July 9, the College’s cycling conference, the Southeastern Collegiate Cycling Conference, canceled the mountain bike season. Additionally, on Monday, July 13, the United States Collegiate Athletic Association (USCAA) suspended its fall championships. Williamson said these decisions directly impact sports opportunities for the college, as well as support the concerns about conducting sports safely.

While Warren Wilson athletes will not be competing this fall, as guidelines permit student-athletes will still be able to participate in team and practice activities within an environment that promotes teamwork, physical fitness, leadership opportunities, campus competition, mental discipline and more. These activities will be conducted within the college’s health protocols as well as state, NCAA, and USCAA guidelines, rules, and regulations. If possible, fall sports may be moved to the spring for further participation opportunities. A decision on the status of winter and spring sports will come at a later date, but no outside competition will be permitted until January 4, 2021.

 

Fall Opening FAQs, July 10, 2020

Dear WWC Community,

As our “Owl in This Together” protocol document outlined, Warren Wilson College plans to open in August and remain open throughout the fall semester. To do so with the support and well-being of our students, faculty, and staff at the center of our planning, we have developed processes and guidelines that we will be following. We have created this FAQ document designed to answer questions about a number of issues related to our opening. We are also responding to the expressed need for flexibility around the student experience for the fall semester by providing a process to request online-only enrollment. The link for the form to request this status is included in these FAQs in the section on Academics, and it is due on July 17. This FAQ document will be available on MyWWC and we will be adding to our FAQ list as new information becomes available. If you have additional questions, please direct them to the appropriate office or submit them here so that we can include them in our next updates. We look forward to working together as a community for a successful fall semester.

 

Warren Wilson College COVID-19 Guidelines to Reopening

Click here for “Owl in this Together: WWC COVID-19 Guidelines to Reopening,” a document that shares the significant updates, protocols, and plans determined as of June 30, 2020.

 

A Message from President Morton: Room and Board Refunds, April 1

Dear Campus Community,

Here at Warren Wilson College, we care deeply about our students’ well-being and growth. Our college is built around the long-standing shared values of academics, community engagement, and a commitment to work, and grounding all of that is dedication to social responsibility and the common good. What impacts our students impacts us all. When we had to make the difficult decision to move to remote learning and send students away from campus in response to COVID-19, we know it impacted all of you. It has been inspiring to witness the resilience, determination, and community spirit of Warren Wilson during this difficult time.

As events were unfolding quickly over the past few weeks, many students and families reached out about refunds for room and board. We have made the decision to offer students a prorated refund of room and board. The Executive Committee of the Board of Trustees, the Cabinet, and I have engaged in a deep and thoughtful process of evaluating all aspects of this decision and its potential impact on students, their families and on the College. Despite the complexity and moving parts in making this decision, we wanted to make the decision we knew was right.

We are committed to issuing refunds as quickly as possible, and we hope to announce a specific timeline in the coming weeks. You will receive an electronic form from the Finance and Accounting Department by April 10 that will be used to gather information needed for the refund process. The refund will first settle any outstanding balance due and then the remainder would be refunded if there is a credit.

We appreciate all of your patience and understanding as we navigate this unprecedented situation. Our community is strong and resilient, and we will get through this together.

 In Community,

President Lynn Morton

 

Credit/ No Credit Option, April 1

Warren Wilson College has adopted a Credit/No Credit (CR/NCR) option for all Spring 2020 Term 4 and 15-week semester classes. Professors will assign letter grades for all classes, and by default that letter grade will be entered into the transcript. Students will be given a one-week window after grades are posted to opt for Credit or No Credit rather than the letter grade, and they will be able to select this option for each class independently. With this option, courses assigned a D- or higher will be converted to “Credit”. Those courses will count toward total credit hours, gen ed credit, and credit toward courses required for the major, but they will not be calculated into the GPA. If students choose the CR/NCR option, courses assigned a letter grade of F will be indicated as “No Credit” on the transcript. Courses with NCR will be included in attempted credits, but will not count toward total earned credit hours, gen ed credit, or for courses required in the major. They also will not be calculated into the GPA.

 

Campus Closure and Trails Update, March 27

Buncombe County has issued a “Stay Home – Stay Safe” order that went into effect March 26 at 8 p.m. through 6 a.m. on April 9.

In response to the county’s declaration, Warren Wilson College has closed down the College trail system to the community and all employees who do not reside on campus.

Our primary obligation right now is to protect the health and well-being of staff and students who have stayed on to maintain the essential functions of the College, as well as our campus residents. At this point, we do not know how long the restriction will last.

 

 

Summer Programming and Conferences, St. Clair Guest House Update, March 27

All summer programming and conferences have been canceled through June 30. Decisions regarding The Swannanoa Gathering and other camps/events after June 30 have not been finalized at this time.

St. Clair Guest House is currently closed through the end of the semester. For more information about St. Clair Guest House, visit https://www.facebook.com/stclairguesthouse.

For questions about summer programming and conferences or St. Clair Guest House, please contact Liz Brace at lbrace@warren-wilson.edu.

 

Commencement Update, March 24

Dear Warren Wilson Community,

This unprecedented public health crisis has been hard on everyone in so many ways. College and high school seniors across the nation are dealing with year-end plans changing significantly. They’ve spent years working their way towards graduation, and to have that special day disrupted is painful to say the least.

We have delayed this decision as long as we could, hoping that perhaps we would be able to get past COVID-19 in time for commencement. It has become clear in recent days that we will not be able to gather in large groups for several more months, and that our responsibility is to do our part to stop the spread of this virus.

On May 9, 2020, we will celebrate a virtual commencement, making it as special for our seniors and their families as we possibly can. Then, in May of 2021, we invite all of our graduated seniors to return to campus to walk in that commencement and celebrate with the Class of 2021. This year’s planned speaker, Andrew Revkin, noted science and environment journalist, has agreed to speak at the 2021 commencement.

Please know that all of us at Warren Wilson College are holding you all close in our hearts and minds. We will send out more specific information about our May 2020 graduation in the weeks to come.

In community,
President Lynn Morton

 

Regarding Refunds for Room and Board

Any decisions regarding potential refunds for housing or dining fees will be made by the College after April 1, or after the College is beyond the immediate challenges being faced regarding the spread of COVID-19. We will share more with you about that decision after April 1.

 

No Classes on Thursday, March 19 or Friday, March 20

In light of our recent announcement about closing campus, Warren Wilson College is canceling classes for Thursday, March 19 and Friday, March 20 in order to give the students who are remaining on campus time to vacate. Remote learning classes will resume Monday, March 23.
 
We understand that everyone is adjusting to this new transition. Please continue to refer to the FAQ page: https://www.warren-wilson.edu/about/news-events/coronavirus-faq/, and feel free to reach out to the contacts who are listed there with any questions. The College will support our students as they transition off campus as best we can.

 

CAMPUS CLOSURE: MESSAGE FROM PRESIDENT LYNN MORTON, March 17, 2020

As you know, when we returned to campus from Spring Break on March 8, it was not clear what local, state and federal guidelines would be, as the COVID-19 outbreak was, and continues to be, a quickly evolving situation. At the time, we made the decision we felt was best for our community. We have been monitoring conditions, in constant communication with local, state and federal health authorities, and we have promised to constantly evaluate and communicate our plans as they evolve. 

Since last week, conditions have changed. Yesterday Buncombe County reported its first case of coronavirus. Governor Roy Cooper has mandated that no gatherings of more than 100 people take place across the state, and NCDHHS recommends cancelling events with more than 50 people. All K-12 public schools have closed statewide. Our nation, the state of N.C., and our local communities have all declared states of emergency. Today the governor mandated that restaurants and other venues close, and Buncombe County has mandated the closure of all government functions including parks and libraries. The nation is mobilizing to respond to the pandemic in order to mitigate the impact of the virus in our country, and all indications signify that these preemptive actions will positively impact public health.

In addition, given more information about local and regional health resources as well as updates on the likelihood of further virus spread, we have come to realize that, should there be an outbreak on campus, we would not be adequately equipped to manage it. The health and safety of our community is of paramount concern. 

Warren Wilson College must act responsibly. To protect our students, faculty and staff, and in the interest of the greater good of national public health, we have decided to close the campus on Friday, March 20 at 5 p.m. for the rest of the spring semester. Please understand that online instruction will continue and we will complete the semester.  Please read the information below carefully.

  • Students are asked to vacate the campus as soon as possible this week. Students who cannot leave campus by Friday, March 20 at 5 p.m. can apply for an extension to Sunday, March 22 at noon using this form found here (https://forms.gle/pFNhrFKH4CnpCjma8). Students who absolutely cannot return home or relocate can apply for a hardship waiver using this form here (https://forms.gle/HzzDyMnkVyhPx4J67). Please note that hardship waivers to remain on campus will be granted to a limited number of students for very specific reasons, and not for a preference to remain on campus.

  • Gladfelter will adjust service and hours as needed in response to state mandates and local conditions — please watch for further information from Sodexo. 

  • The Health Center will remain open and fully functioning until further notice. 

  • Resources for storing belongings, vehicle rental, travel and other such supports may be found here. 

  • All administrative offices will remain open and continue working with a combination of remote and on campus presence until Friday at 5 p.m. At that time, all employees except essential personnel are requested to work remotely and physical offices will close, although office work will continue.

  • The campus closure will continue for the remainder of the semester, and academic work will continue online. Decisions about commencement, summer programming, and the collection of personal belongings for students who left last week will be announced within the next several weeks. 

We understand that this announcement is difficult for students for many reasons. We acknowledge the hardship that this decision will cause. However, we are committed to the health and safety of our community. We are also concerned that the window for travel may be closing, which would make leaving campus more difficult. The College will support our students as they transition off campus as best we can. You may also reference a “Frequently Asked Questions” webpage here: www.warren-wilson.edu/about/news-events/coronavirus-faq.

Remember that a community is not solely dependent on location. Our community is strong and resilient, and together we will get through this challenging time. We will be connected to each other differently, but we will be connected. I encourage each and every one of you to continue to support the members of our community and to remain engaged with Warren Wilson no matter where you are for the next few months. I will remain on campus in the president’s house and plan to send regular communications via video and email. Faculty and staff will be reaching out to students to support them electronically. The Owls will return, stronger than ever. 

In Community,

President Lynn Morton

 

Update on Person Under Investigation, March 13, 2020

We had shared previously that we had one Person Under Investigation being tested per North Carolina Health and Human Services guidelines for coronavirus (COVID-19). Those tests results have come back negative. As of right now, there are no coronavirus cases confirmed in Buncombe County or at Warren Wilson College.

The health and safety of our community is our highest priority. We will continue to monitor the situation, and we are in constant contact with local, state and federal health authorities as it continues to evolve.

-The Pandemic Response Team

 

Important Message from President Morton regarding COVID-19, March 12, 2020

Dear Campus Community,

Our commitment to the health and safety of our community is our first priority. In light of the uncertainty about the potential spread of coronavirus (COVID-19), and in order to protect our community as well as those we come in contact with regularly, Warren Wilson College is putting in place a continuation of instruction and alternative scheduling plan from Friday, March 13 until Friday, April 10

Please note that no coronavirus cases have been confirmed in Buncombe County or at Warren Wilson College. We have one Person Under Investigation who is being tested per North Carolina Health and Human Services guidelines, but no diagnosis has been made. The person who is considered a PUI is in isolation in accordance with North Carolina Department and Health and Human Services protocol, and they are receiving care and medical attention. 

We are not closing the college. We are trying to minimize unnecessary contact for the health and safety of our community. Students have the option of returning home if they choose. If students decide to remain here, campus will remain open. We will continuously review conditions as well as state, county and CDC guidelines, and update plans and communicate as necessary. We will continue to update this webpage, and please see below for more details.

Information by area:

Academics

  • Classes will continue as usual through the end of today, Thursday, March 12. Classes are canceled for Friday, March 13 and Monday, March 16, so that faculty may prepare to begin online instruction. From Tuesday, March 17 until Friday, April 10, all classes will take place online during that time period.
  • Instructors will communicate with students about how to access courses and materials. 
  • There will be flexibility for students regarding academic courses beyond that date for students who choose to return home during this continuation of instruction period.

 

Student Life

  • Residence halls will remain open.
  • The cafeteria will remain open.
  • DeVries Gym will be closed.
  • Bryson Gym will be closed.
  • Athletic events and rentals will be canceled.
  • Outdoor programs will be canceled. 
  •  

Work 

  • Regular work shifts will continue until 5:00 pm today, Thursday, March 12, and work will then be suspended through April 10.
  • Students will continue to be paid for their work contracts during this time period and will not owe money for unworked hours.
  • We will be working with crew supervisors to cover essential work functions on outdoor crews. 
  • If you have questions, please contact wpo@warren-wilson.edu
  •  

Community Engagement

  • In-person contact is canceled during the March 12 – April 10 time period. Remote projects can be arranged with community partners.
  •  

Support Staff

  • Tutoring, financial aid, counseling, and advising will be available online and by phone.
  •  

Staff

  • Everyone is expected to continue working as the College will remain open during this online instructional period.
  • Work from home where possible – connect directly with your Vice President for any specific instructions.
  • Utilize Google Hangouts Meet or RingCentral Meetings for conference calls.
  •  

Events

  • All events will be canceled or postponed if planned to occur between now and April 10.
  • Events scheduled after April 10 will continue to be evaluated.
  •  

Travel and Trips

  • All college-sponsored travel and trips are suspended through April 10, including in-state travel.
  • Travel already scheduled beyond April 10 will continue to be evaluated.
  • No new travel should be planned. 

Buncombe County is continuing to keep their webpage updated with information about the county’s response and updates on cases in our county. As of the writing of this message, there are no confirmed cases in Buncombe County.

While we recognize the disruption that these measures will entail for our community as well as for our community partners, we are committed to the health and safety of our students, faculty, and staff as well as to attending to our duty to the general public health during this challenging time. Please know that college leadership is in close communication with local, state, and federal health authorities and will continuously evaluate and communicate our plans as they evolve. 

In community,

President Lynn Morton

 

Important Message from President Morton regarding COVID-19, March 11, 2020 

Dear Campus Community,
 
The North Carolina Department of Health and Human Services is closely monitoring several confirmed cases of coronavirus (COVID-19) in the state. There are currently no confirmed cases in Buncombe County or on campus. According to the March 10 guidelines from the North Carolina Department of Health and Human Services, any patient meeting the following criteria is considered a Person Under Investigation (PUI): fever and signs/symptoms of lower respiratory illness (e.g., cough, shortness of breath), negative influenza test and no other more likely diagnosis.

I’m writing to notify you that we have one student who will be tested by the Health Department for coronavirus (COVID-19) and is now considered a Person Under Investigation (PUI), pending laboratory test results. The student who is considered a PUI is in isolation in accordance with North Carolina Department and Health and Human Services protocol, and they are receiving care and medical attention.

I am in constant contact with our Pandemic Response Team, Cabinet and Warren Wilson health professionals, and we are in daily contact with local, federal and state health authorities. Warren Wilson will continue to use current guidance and recommendations on our campus. The health and safety of our community is our highest priority. The Pandemic Response Team will follow up with any new information or campus response. This is a quickly evolving situation, so please be attentive to further communications from the Pandemic Response Team.

President Lynn Morton

 

 

 

Your health and safety is our foremost priority.

As you are aware, coronavirus (COVID-19) continues to spread worldwide. Warren Wilson College health officials are closely monitoring the virus’s progress and are in daily contact with local, state and federal health authorities.

We will continue our robust preparation efforts to ensure the health and safety of our campus community. We will also continue to align our plans with the most current recommendations from experts, including following guidance from the Centers for Disease Control and Prevention (CDC).

At this time, there are no confirmed cases in Buncombe County. We encourage you to monitor the CDC’s COVID-19 information site, in addition to this webpage, for regular updates.

As always, it is important to practice sound prevention precautions, just as those used to prevent cold or flu:

· Wash your hands often with soap and water for at least 20 seconds. Use an alcohol-based hand sanitizer if soap and water are not available.

· Take a proactive approach to cleaning/wiping/disinfecting your workspaces, offices, counters, surfaces and residence halls.

· Avoid touching your mouth, nose and eyes.

· Cover coughs and sneezes with your arm or a tissue.

· Avoid exposure to others who are sick.

· Stay home while you are ill (except to visit a healthcare professional) and avoid close contact with others.

· Get adequate sleep and eat well-balanced meals to ensure a healthy immune system.

· Clean and disinfect frequently touched objects (cell phones etc).

·   If you know of someone in our community who needs help or is suffering because of this situation, please tell Residence Life, the Counseling Center or Human Resources.

· In situations like this, bigotry and discrimination can thrive. Stand up to it when you see it. Turn fear into constructive action.

Health questions can be directed to the WWC Health Center at 828-771-2053, or after hours, to the on-duty RA.

Striving to Minimize Any Disruption to Classes

While doing our best to ensure your health and safety, we are equally committed to making every effort to minimize potential impact on coursework should access to the college become limited. Faculty, staff and administration will continue to work together to create plans that would allow most, if not all, coursework to continue during a period of disruption. Should it become necessary, students will be notified by faculty of any impact on their courses.

As with new viruses in the past, COVID-19 does not respect borders. The news stories that you see chronicle its impact. 

Institutions of higher education are addressing the situation in different ways, depending on factors such as their size, whether they house vulnerable populations (e.g. hospital patients), location and the epidemiological situation there, and scope of presence in other countries. We have made some adjustments to the ways that the college operates, and we will continue to adjust as circumstances and guidance from public health experts changes. 

We need your support, your help and your good sense as we go.

Actions Our College Has Taken

The Emergency Response Team continues to monitor guidance from federal, state and local public health experts. We have created a Pandemic response Team that is coordinating the work of small task forces which cover various areas throughout campus. Thus far:  

  • Emergency Response Team has developed reporting and response protocols for different scenarios, including potential cases on campus.

  • Business Finance and Administration, Academic Affairs, and IT staff in collaboration with the Emergency Response Team, have developed preliminary plans for business continuity, including various business services offices who can potentially work from home. 

  • Academics, IT and the Emergency Response Team have collaborated in developing the protocols and mechanisms needed to implement curriculum delivery online. 

  • The Facilities team is increasing the cleaning/disinfecting of all public areas of the campus.

  • The Health Center continues to follow federal and local protocols in developing plans for the screening and response of potentially sick students and continues to collaborate with the Pandemic Response Team in campus response planning.

Travel, Conferences and Large Gatherings

As of now, we have not cancelled public events, but we will continue to evaluate them and encourage participants to be vigilant about their own health and how it affects those around them.

If you are planning to attend a conference or large gathering, please consider: the local circumstances, the size and reach of the gathering (larger gatherings that draw globally pose a greater risk), your personal risk with respect to this virus, the importance of the conference to your professional life, and whether the conference organizers are taking appropriate precautions.

We are all facing a lot of uncertainty, and that can make us feel uncomfortable. Just remember it is about preparedness not paranoia.