Name/Name Change Policies and Procedures

Where Names are Used

Legal Name

The LEGAL NAME must appear in the following places:

  • Transcripts
  • Enrollment verification forms
  • Financial aid documents and portal
  • Tuition, billing and fees
  • Student employment records
  • Payroll and tax documents
  • Health insurance (administered by a 3rd party)
  • Any other documents required by law.
  • Student ID**

**Students will each receive two student ID cards: (1) One with legal name for compliance with voter id laws, and (2) one with community name for daily campus use.

Campus Name

The CAMPUS NAME will appear in the following locations / systems:

  • Class rosters 
  • Work crew rosters 
  • Advising rosters 
  • Athletics rosters (internal) 
  • Mailings sent to home address (with the exception of mailings sent from Student Accounts and Financial Aid Offices)
  • myWWC 
  • External-facing publications, and communications (including Dean’s list, Commencement Program, Honors and Awards)*
  • Public-facing Athletics rosters*
  • Software used by campus offices (Career, Community Engagement, and Judicial Conduct platforms). 

*the use of student names strictly adheres to FERPA directory information policy

Community Name

The COMMUNITY NAME will appear in the following locations / systems:

  • Select rosters for internal campus use; of note, myWWC rosters will show the campus name. Advisee Dashboard, utilized by advisors, lists the Community Name.
  • Student ID**

**Students will each receive two student ID cards: (1) One with legal name for compliance with voter id laws, and (2) one with community name for daily campus use.