Welcome Warren Wilson College! As a new hire, the first step to formalizing your employment, you must successfully pass a background check. You will be emailed a link to access in order to begin the process. You must complete the online information by the due date provided to you in the email.
Once Human Resources notifies you of your successful completion of the background check process, you will find below all the required hiring forms needed to complete the hiring process. As a best practice, we would encourage you to complete all of these forms in advance of your first day of work, and bring them to HR in person to protect your personal information. If you are unable to visit our office on or before your start date, please submit your hiring paperwork through the Submit HR Forms page located in the menu. Even if you submit your forms electronically, you will be required to make an appointment to complete your I-9 on or before your start date.
When coming to campus to complete your hiring paperwork please consider the following:
Use the visitor parking spaces outside of the Ogg and Laursen buildings. The HR office is located in Ogg 102. Here is a map for your convenience.
Complete as much of the required paperwork in advance.
Bring valid, current identification to complete your I-9. More specifics listed below
Bring a voided check or official bank form providing printed account and routing numbers to enroll in direct deposit for payroll.
Bring your license plate number for a temporary parking pass.
If you have questions, please contact Human Resources at 828-771-7043.
The first section of forms are for all new hires and frequently used by staff and faculty to make changes to their tax status, retirement contributions, and direct deposits.
*All required forms for new hires are marked with an asterisk.
Form Title
Links to forms and further information
*W-4
2024 W4.pdf
Follow this link for a free withholdings questionnaire
https://www.irs.gov/individuals/tax-withholding-estimator
*NC tax forms
There are three different tax forms for the state of North Carolina. You are only required to complete one of the three forms that is most appropriate for you.
the NC-4 EZ is the simplest form
NC 4 EZ.pdf
the full NC tax form, complete with additional worksheets
NC 4.pdf
NC tax form for non-residents of the United States
NC 4-NRA.pdf
*403 B salary reduction form
To start, stop or change your monthly contributions, complete this form: 2023 Salary Reduction Agreement TIAA-CREF.pdf
Newly eligible employees are required to complete the salary reduction form, whether or not you choose to contribute. All regular full-time, part-time I and part-time II staff as well as regular full-time and half-time faculty are eligible.
If you decide to waive contributions, simply enter 0 and write I waive at the bottom of the form and sign. If you choose to contribute, you can choose a flat amount or a percentage. You can change or start contributions at any time during your employment.
* Adjuncts are not eligible for 403 B contributions and do not need to complete this form.
* Part-time employees who are not reasonably expected to work more than 1000 hours in a year do not need to complete this form.
For additional information and instructions on setting up your 403 B account, visit our 403 B information page
If you have questions about eligibility, please contact Human Resources at 828-771-7043.
*Direct Deposit Authorization
In addition to signing this form, you will also need to provide a voided check, direct deposit authorization or printed account information showing your name, routing and account number from your financial institution to be entered in our payroll system. Payroll is processed through direct deposit only.
Direct_Deposit_Authorization.pdf
Affidavit for Married and Domestic Partners
Please complete this form if you would like your spouse or domestic partner to receive benefits.
Address changes
You are not required to complete a form to change your address with the college. Please email [email protected] to request an address change.
REQUIRED PAPERWORK FOR NEW HIRES
In addition to the forms above, complete the following paperwork to complete the hiring process.
*I-9
You will need to bring/provide original identification documents to HR to complete the I-9 form on or before your first day of employment. Several forms of identification are acceptable. Please review the form for details.
WWC 2023 I-9 paper version.pdf
There is also a fillable I-9 form you can utilize, however it's best to download that form directly from USCIS website to avoid complications with compatibility https://www.uscis.gov/i-9
You must make an appointment to complete your I-9 prior to your start date.
*Personal Information Form
Personal Information Form 2021 REV
*Employee Policies and Procedures Handbook Receipt
Employee Handbook Receipt.pdf
Employee Handbook
*Voluntary self ID
Voluntary Self ID
Welcome to Warren Wilson!
Getting oriented to a new workplace can be a process, and to make a smooth transition to WWC, we recommend taking care of the following tasks, within your first week of employment.
Emergency Text Alert Sign up To receive updates on campus closures, inclement weather or other time sensitive alerts, sign up for this service by following this link https://my.warren-wilson.edu/ICS/Emergency_Resources.jnz
Register for a parking decal To get a parking sticker as a staff or faculty member, complete the Staff Vehicle Registration form on myWWC. Public Safety processes these requests, in coordination with the Mailroom. For additional questions, please email [email protected]
Get an Employee ID Visit the ID Booth Monday through Friday between 9:30 AM-12:00 PM or 1:30-3:00 PM to get your employee ID made. The ID booth is located next to the Mailroom on the lower floor of Gladfelter. Your ID will act as key swipe if you have permissions to certain buildings, allow you to check out materials at the library, and be used to frontload credit or flex dollars with Sodexo for purchases at the Owl's Nest, Cowpie Cafe and the Cafeteria. Questions about getting your ID? Contact Steve Daigle at [email protected].
Keys Contact Clarence Tate at [email protected] to get the keys you require. Supervisors will need to approve these requests in advance.
Campus Licensing If you will be required to drive a college vehicle or golf cart as a part of your employment, please make sure to fill out the following form and complete the required training online. This is a requirement to be covered on the college's insurance plan while driving vehicles. https://my.warren-wilson.edu/ICS/Campus_Life/Facilities_Management/Campus_Licensing.jnz
If you have specific questions about campus licensing, please email [email protected]
Mandatory trainings: Human Resources partners with Vector Solutions, as our platform to manage annual required training for all employees. Please keep an eye out for an email from Vector Solutions, and further instructions on utilizing their site. New employees will have 45 days to complete mandatory training modules. More information can be found on our performance management page.
Benefits Enrollment and Retirement If you are benefit eligible, make sure you to complete your benefits enrollment in UKG, and register online for an account with TIAA. More information about our benefits can be found on the benefits page and instructions for setting up an account through TIAA can be found on the 403B information page.
Relocation: Below are a few helpful links to assist with relocation.
Education links for schools K-12
NC DMV basic license information
Frequently asked questions about NC licenses and the Real ID