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2.1.1 Warren Wilson College General Photo, Video and Audio Guidelines

(Approved by Cabinet September 2015)

By submitting an application to; participating in any activity on the property of or any activity or program sponsored by; or entering into an employment agreement with Warren Wilson College, as an employee, student or visitor, you give the College and each of its designated representatives the unrestricted right and license to use, including, but not limited to, your image, likeness, name, voice, comments or other proprietary or public rights, in whole or in part, in any media whatsoever, in any photographs, video and/or audio recordings, broadcasts or in any advertisement or promotion, without payment.

General restriction guidelines:

As a private institution, Warren Wilson College’s expressed written permission, granted by the Director of Communications or the Director of Marketing, is mandatory for all photography, video and/or audio recording by any persons, companies and/or organizations on all College-owned property. This includes members of the media, professional videographers and/or photographers and/or filmmakers, representatives for outside companies and/or organizations holding events, including, but not limited to, weddings.

Students, parents, guests, campus educators and alumni may take personal, non- commercial photos providing they are only used for this purpose and do not inhibit operations of Warren Wilson College.

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2022 Annual Security and Fire Safety Report

The Student Code of Conduct and the student conduct process apply to the conduct of individual students and college-affiliated student organizations. Because the Student Code of Conduct is based on shared values, it sets a range of expectations for the Warren Wilson College student no matter where or when conduct may take place.

Therefore, the Student Code of Conduct will apply to behaviors that take place on campus, off-campus at college-sponsored events, and may also apply generally off-campus, when the administration determines that the off-campus conduct affects a substantial college interest. A substantial College interest is defined to include:

• Any action that constitutes a criminal offense as defined by North Carolina law. This includes violations of any local, state, or federal law committed in the county where the college is located.
• Any situation where it appears that the student may present a danger or threat to the health or safety of oneself or others.
• Any situation that significantly impinges upon the rights, property, or achievements of self or others or significantly breaches the peace and/or causes the social disorder.
• Any situation that is detrimental to the educational interests of the college.

The Student Code of Conduct may be applied to conduct that takes place during the time a person is enrolled as a student, including during intra-semester breaks and between semesters. Further, the Student Code of Conduct applies to guests of community members, whose hosts may be held accountable for the misconduct of their guests. Visitors and guests of Warren Wilson College are also protected by the Student Code of Conduct and may initiate grievances for violations of the Student Code of Conduct committed by members of the Warren Wilson College community against them.

There is no time limit on reporting violations of the Student Code of Conduct, as long as the responding student is still enrolled at Warren Wilson College. However, the longer an individual waits to report an alleged violation, the harder it becomes for Warren Wilson College to obtain information and witness statements, and to make a determination regarding alleged violations. Individuals who are aware of misconduct are encouraged to report it as quickly as possible to the Student Life Office and/or Public Safety. 

Campus statistical reporting, based on the Clery Act, on Criminal Offenses, Hate Crimes, Arrests, Disciplinary Actions, and Fire Statistics can be found on the WWC Public Safety website.

8.2.1 Violations of Law

Violations of federal, state, and local laws are incorporated as violations under the Student Code of Conduct. When an offense occurs over which the College has jurisdiction, the College conduct process will usually go forward notwithstanding any criminal complaints that may arise from the same incident. Should a student withdraw from the College when criminal complaints are made, it is the typical practice of the College to pursue investigation and resolution of campus conduct matters, should the student return at a later date.

When a student is accused, arrested, or indicted for a violent or drug-related off-campus crime, the College may elect to take action regarding that student for violation of the code of conduct, which incorporates violation of local, state, and federal laws as code infractions.

When the College has an immediate reasonable cause to separate a student from the community, the institution may suspend a student for a reasonable time pending the scheduling of a campus hearing for an alleged violation of the code of conduct. The College reserves the right to exercise its authority of interim suspension upon notification that a student is facing criminal investigation and/or complaints. The College will permit a student who receives an interim suspension to request a meeting with the Interim Dean of Student Life to show cause for why an interim suspension is not merited. Regardless of the outcome of this meeting, the College may still proceed with the scheduling of a campus hearing.

When criminal complaints are pending, the College may be delayed or prevented from conducting its investigation and moving forward with a campus hearing.

In such cases, the College will delay its hearing until such time as it can conduct an internal investigation, or obtain from law enforcement sufficient information upon which to proceed.

8.2.2 Special Provisions

1. Attempted violations: In most circumstances, Warren Wilson College will treat attempts to commit any of the violations listed in the Student Code of Conduct as if those attempts had been completed.
2. College as Complainant: As necessary, and when the appropriate evidence is available, Warren Wilson College reserves the right to initiate a complaint, to serve as complainant, and to initiate conduct proceedings without a formal complaint by the victim of misconduct.
3. False Reports: Warren Wilson College will not tolerate intentional false reporting of incidents. It is a violation of the Student Code of Conduct to make an intentionally false report of any policy violation, and it may also violate state criminal statutes and civil defamation laws.
4. Immunity for Victims: The Warren Wilson College community encourages the reporting of conduct code violations and crimes. Sometimes, victims are hesitant to report to college officials because they fear that they themselves may be accused of policy violations, such as underage drinking at the time of the incident. It is in the best interests of this community that as many victims as possible choose to report to college officials. To encourage reporting, Warren Wilson College pursues a policy of offering victims of crimes amnesty from policy violations related to the incident.
5. Good Samaritan: The welfare of students in our community is of paramount importance. At times, students on and off-campus may need assistance. Warren Wilson College encourages students to offer help and assistance to others in need. Sometimes, students are hesitant to offer assistance to others, for fear that they may get themselves in trouble (for example, a student who has been drinking underage might hesitate to help take a sexual misconduct victim to Public Safety). Warren Wilson College pursues a policy of limited immunity for students who offer help to others in need. While policy violations cannot be overlooked, the college will provide educational options, rather than mere punitive actions, to those who offer their assistance to others in need.
6. Notification of Outcomes: The outcome of a campus hearing is part of the educational record of the accused student, and is protected from release under federal law, FERPA. However, Warren Wilson College observes the legal exceptions as follows: 
7. Complainants in non-consensual sexual contact/intercourse incidents have an absolute right to be informed of the outcome and sanctions of the hearing, in writing, without condition or limitation.
8. Complainants in sexual exploitation/sexual harassment of general harassment complaints have a right to be informed of information regarding sanctions that personally identifies and is directly pertinent to them, such as the imposition of a restriction on physical contact between the complainant and the accused student. 
9. Students who bring any sort of sexual misconduct complaint against faculty or staff may be informed of the outcome and sanction because FERPA does not apply.
10. Misconduct Online: Students are cautioned that behavior conducted online, such as email harassment, can subject them to college conduct action. Students must also be aware that blogs, web pages, Facebook entries, and similar online postings are in the public sphere, and are not private. These postings can subject a student to allegations of conduct violations if evidence of policy violations is posted online. The college does not regularly go searching for this information but will take action if and when such information is brought to the attention of college officials.

8.2.3 Policies Regarding Student Conduct

8.2.3.1 Official Communication

The College uses several methods for communicating official information to students and other members of the community. This information may include policy or regulation changes, emergency procedures, academic information, announcements of important events or meetings, notification of conduct actions, or other correspondence from the College. For all students, campus mailboxes, Warren Wilson email accounts, text messages and voice alerts, and the MyWWC portal will be used to communicate important information. 

Students are responsible for all information communicated through these media and therefore are encouraged to check them daily.

8.2.3.2 Smoking 

1. Smoking is prohibited inside all campus buildings by order of Buncombe County law.
2. Smoking is also prohibited within 25 feet of any campus building. 
3. On central campus, smoking is allowed in designated smoking shelters only.
4. Promotional advertising, sale, or free sampling of tobacco is prohibited on campus.
5. The sponsorship of any campus event by tobacco-promoting organizations is prohibited.
6. Smokers are expected to use ashtrays or otherwise properly dispose of their cigarette butts.
7. On all parts of the Central Campus (including the pedestrian bridge) that are outside of designated smoking areas (DSA’s*). The Central Campus is defined as all property and structures between Warren Wilson College Road and the service road that leads to the Farm.
8. Inside all campus buildings.
9. Within 25 feet of all campus buildings not on the central campus.
10. Within 25 feet of all athletic facilities, including the Alpine Tower, soccer fields bleachers, and tennis courts.
11. In all College vehicles.

There are three Designated Smoking Areas (DSAs). The number and location of these DSA’s may be changed by the President if needed. The covered structures are at the following locations:

• Lower Carson parking lot to the right of the HVAC unit
• Near the gravel parking area on the north end of Bryson Gym
• Behind the art buildings near the Village Residences.

8.2.3.3 Alcohol Possession and Use

1. Consumption and possession of alcohol by students under the age of 21 are not permitted.
2. Consumption and possession of open containers of alcohol are not permitted in public areas except in cases where an authorized event allows it. 
3. Any behavior connected with the use of alcohol that compromises the safety of self or others through violence, harassment, or the use of a vehicle under the influence will be seen as the most serious violations of the alcohol policy.
4. The sale of alcohol to others without a license is prohibited.
5. A student over the age of 21 that has a roommate/suitemate who is under 21, must ensure that any alcohol in the room is clearly in their direct possession
6. Students who are over the age of 21 may not store alcohol in a common space that is shared with students under 21 years of age.
7. Anyone under the age of 21 may not brew or attempt to brew or possess brewing equipment with the intent of brewing alcoholic beverages. 
8. Aiding and abetting an underage person in the sale, purchase, and/or possession of alcohol is prohibited

Public areas where alcohol is not permitted include athletic events, all outdoor spaces such as fields and the pond, residence hall patios, lounges, hallways, porches, and courtyards. Common source containers of alcohol (kegs, beer balls, etc.) empty or full are permitted on campus only when approved by a College official through the event registration process and they are never permitted in residence halls, even if empty.

8.2.3.3-1 Campus Regulations and Practices Related to Alcohol: Alcohol is not permitted at official work crew functions. College funds may never be used to purchase alcohol for student events. 

8.2.3.4 Controlled Substances (Drugs)

1. In accordance with North Carolina State laws, the College prohibits the possession, use, manufacture, sale, or delivery of controlled substances on campus. 
2. Possession of drug paraphernalia is also prohibited on campus. This includes any item typically used to facilitate the use of a controlled substance.
   
   

Controlled substances include all of those listed on Schedules I through V of the Federal Controlled Substances Act. Examples of controlled substances include, but are not limited to marijuana, hallucinogens, opiates, barbiturates, and amphetamines. This also includes prescription medication being used in a manner not consistent with the prescription or by someone other than the person for whom the prescription was written.

The sale or delivery of a controlled substance is considered a serious drug policy violation. Sale is defined as the exchange of a controlled substance for money, services, or other items of value. Delivery is defined as obtaining a controlled substance in one location, either on or off-campus, and delivering it to a person(s) in another location.

8.2.3.4-1 Drug Convictions and Federal Student Aid: A person who has been convicted (as an adult) for possession of illegal drugs is ineligible for federal aid for one year for a first offense, two years for a second offense, and indefinitely for a third offense. A person who has been convicted for the sale of illegal drugs is ineligible for federal aid for two years for a first offense and indefinitely for a second offense.

To regain eligibility you must complete a drug rehabilitation program that meets the standards set by Congress and the Department of Education. For more information, call 1-800-FED-AID.

8.2.3.5 Damage to or Destruction of Property

• Damaging, defacing, abusing, or destroying the property of another, including the College, is strictly prohibited. This includes graffiti.

8.2.3.6 Taking of Property/Theft

• It is considered against college policy to take or use college equipment or possessions without the permission of the responsible party.
• It is a violation of our community standards to use without permission or willfully take the property of another. This includes not only physical takings, but also embezzlement, and fraud.

Warren Wilson College is not responsible for theft or damage to students’ possessions. It is strongly recommended that students keep their room/suite/vehicle/etc. locked for security reasons.  In addition, we recommend that students obtain coverage under a homeowner or renter’s insurance policy for their personal protection. 

8.2.3.7 Unauthorized Use of Space or Equipment

• Unauthorized entry or presence in a college space that is not open for use is prohibited unless specific permission has been given by the responsible party.
• Students are not permitted on the roof of any college building except for work purposes under the supervision of a work crew supervisor.
• The use of college equipment, including vehicles, is allowed only with specific permission from the responsible college official. This includes computer files and electronic accounts.
• Unauthorized possession, duplication, or use of college keys is strictly against college policy.
• Forgery, alteration, or misuse of college documents, records or ID cards is a violation of policy.

8.2.3.8 Disruptive Behavior

• It is against college policy for students to engage in behavior that prevents the normal functioning of the College or significantly interferes with the rights of others to engage in the academic, residential, work, or service programs of the College.

8.2.3.9 False or Fraudulent Documents

• The creation, distribution, and/or use of false or fraudulent documents including IDs and parking permits is prohibited.

8.2.3.10 Fire Safety

• Having a fire without prior permission may be considered a violation of the fire safety policy.

All open fires on College property must be approved in advance by Public Safety in order to assure compliance with campus and local fire regulations, including periodic burn restrictions issued by the fire service. This includes fire rings at the pond, in Sage Circle, the Village, and campfires on college fields. Fires that are present without permission from public safety will usually be extinguished upon discovery. When using grills on-campus students should make sure that a burn ban is not in effect by checking the postings regarding fire conditions in Gladfelter, the Public Safety Office, or the Student Life Office.

8.2.3.10-1 Requirements:

• Permission must be requested a minimum of one hour before the fire.
• Weather is one of the main determinants in deciding if a fire can be allowed and therefore permission for a fire can be revoked based on changing weather conditions.
• Proper extinguishment equipment must be available as determined by Public
• Safety and based on the size and location of the fire.

8.2.3.10-2 Restrictions:

• All open flame is prohibited within fifty feet of any structure.
• Fires must not be left unattended.

8.2.3.11 Fire for Dramatic Effect and Special Open Flame:

The open flame used for dramatic effect includes candles, incense, oil lamps, Tiki torches, and any similar devices. The chapel and associated buildings on campus are the only buildings that may use candles and incense without permission. Open flames are never permitted within a residence hall.

8.2.3.12 Fire Related Permits: 

For safety reasons and according to North Carolina state law certain open flame activities require a permit from the Campus Fire Marshal. These permits are obtained by contacting Public Safety.

8.2.3.12-1 Requirements: For any special open flames, a completed permit request must be filed a minimum of four (4) business days (Monday through Friday, excluding holidays) before the date of the event. In order to obtain this permit the person filing the permit request must meet the following requirements:

1. Accurately complete a permit request form.
2. Provide a person(s) to serve as designed fire watches.
3. All devices must be approved by appropriate or relevant organizations (i.e. NFPA, UL, etc.).
4. Provide appropriate safety equipment as necessary for the event.
5. Satisfy any additional requirements requested by Public Safety.

8.2.3.13 Special Events and Open Flame - Performance Fire: 

Any open flame that is not being used for heat, cooking, or light is considered performance fire. (Bonfires and campfires are not performance fires.) Performance fire includes but is not limited to fire spinning, fire dancing, and fire for dramatic effect (including pyrotechnics).

8.2.3.13-1 Requirements: For any performance fire, a completed permit request must be filed a minimum of four (4) business days (Monday through Friday, excluding holidays) before the date of the event. In order to obtain this permit the person filing the permit request must meet the following requirements:

• Have all required permits from the Buncombe County Fire Marshal.
• Provide a photocopy of the permit with the permit request form.
• Notify an officer at Swannanoa Fire Department of the date of the event.
• Have the fuel that is to be used inspected by Public Safety at least one day prior to the event (For information on fuel storage see regulations regarding flammable liquids on campus).
• Accurately complete a permit request form.
• Provide a person(s) to serve as designed fire watches
• Provide appropriate safety equipment as necessary for the event.
• Satisfy any additional requirements requested by Public Safety.

8.2.3.13-2 Restrictions:

• No permits will be issued for the interior of a campus building or for any space within 50ft of a campus building.
• No permits will be issued to a person who has violated the college fire safety regulations in the past calendar year. Nor can a person that has violated college fire safety regulations in the past calendar year be listed as a performer.
• No performer or designated fire watch may be under the influence of drugs or alcohol, violations of this will result in immediate permit revocation.
• No permits will be issued for an event during a burn ban. If a permit is granted and a burn ban is issued the permit will be revoked.

The following will result in permit revocation and constitute a violation of college fire safety policy:

• Providing false information to Public Safety or any other college official while attempting to secure a permit will result in conduct action.
• Engaging in unauthorized activity that is not expressly covered by the permit issued will result in the cancellation of all future permits.
• Failure to cooperate with personnel from Warren Wilson Public Safety, the OCFM, Swannanoa Fire Department or Buncombe County Sheriff’s Office will also result in permit revocation.

8.2.3.14 Other Fire Safety Policies: 

Fire Alarm Protocol: Sound Alarm. Evacuate. Call 911. Call Public Safety.

1. It is prohibited to give a false alarm of fire, or to break the glass key protector, or to pull the slide, arm, or lever of any station or signal box of any fire alarm system, except in case of fire.
2. It is also unlawful to willfully misuse or damage a portable fire extinguisher, or in any way willfully interfere with, damage, deface, injure or interfere with the function of any part or portion of any fire alarm, fire-detection, smoke-detection, or fire-extinguishing system. 
3. It is prohibited to disable a door closer 
4. Removal of the battery from the smoke detector in a residence hall room is prohibited
5. Failure to immediately evacuate the building and remain outside the building during a fire alarm is prohibited.
6. Intentionally or recklessly causing a fire that damages college or personal property, or causes injury will result in conduct action.

Although certain fireworks are now legal in North Carolina, all fireworks are prohibited on campus.

8.2.3.15 Harassment and Intimidation

The College finds it unacceptable to engage in any action or course of actions aimed at a specific person or persons in order to threaten, harass or intimidate. This covers all verbal and written communication regardless of medium (telephone, electronic communication, etc.). Harassment prompted by bias, where a person is targeted in whole or in part because of the person’s perceived race, national origin, ancestry, gender, religion, age, disability, sexual orientation, or gender identity is viewed as especially serious. Stalking behavior, defined as repetitive, menacing pursuit, following, and/or interference is considered a violation of this policy.

To learn more about harassment and intimidation as relates to sexual misconduct, interpersonal and gender violence, visit the Equal Opportunity, Harassment, and Nondiscrimination Policy.

8.2.3.16 Hate Crimes and Bias Policy

8.2.3.16-1 Hate Crimes
A Hate Crime is a criminal offense that manifests evidence that the victim was intentionally selected because of the perpetrator’s bias against the identity (perceived or actual) of the victim including race, religion, sexual orientation, gender, gender identity, ethnicity, national origin, and/or disability. Even if the offender was mistaken about the victim’s race, religion, sexual orientation, gender, gender identity, ethnicity, national origin, military/veteran status, and/or disability, the offense may still be a hate crime as long as the offender was motivated by bias against that group. 

It is important to report any incident that you believe may be criminal and may be motivated by hate or bias. You should make these reports by using the Bias Reporting System or by completing the Bias-Related Incident Reporting Form. You may also make a report directly to the Department of Public Safety at (828)-230-4592 or for resident students, notifying a member of the Residence Life Staff. 

Hate/Bias Incident Report Form

8.2.3.16-2 Bias Policy 

The Southern Poverty Law Center defines a bias incident as “conduct, speech or expression motivated, in whole or in part, by bias or prejudice. It differs from a hate crime in that no criminal activity is involved." Bias incidents include completed, attempted, or threatened abusive or hostile language and behaviors against persons, property, or an institution that involve a target(s) selected on the basis of the target's actual or perceived status (including race, religion, sexual orientation, gender, gender identity, ethnicity, national origin, military/veteran status, and/or disability) that reasonably is understood to demean, degrade, threaten, or harass. Warren Wilson College will respond to unwelcome, discriminatory conduct that is severe, pervasive, and objectively offensive, and that so undermines and detracts from the target(s) educational experience so that the target(s) is effectively denied equal access to an institution’s resources and opportunities. By its very nature, bias will be deemed an aggravating circumstance to any violation of the Code of Student Conduct. 

Having and voicing an opinion is protected by freedom of speech. Warren Wilson College is a place for growth and discussion with a primary focus on the positive exchange of ideas. While this value of openness protects individual thought, it does not protect harassment or expressions of bias or hate aimed at individuals that violate the community standards. 

8.2.3.17 Lack of Cooperation with a College Official

1. Failure to comply with a reasonable request of a Public Safety Officer or a member of the staff, including RA’s and RD’s
2. All students are required to present identification to a college official on campus when it is requested.
3. Presenting false statements (including false identification) to a staff member requesting information or investigating a situation or to a staff member or board in a conduct hearing is against college policy.

8.2.3.18 Physical Abuse or Violence

• Physical abuse or violence of any kind, including assault, directed at another person will not be tolerated in our campus community. 

To learn more about physical abuse or violence as relates to sexual misconduct, interpersonal and gender violence, visit the Equal Opportunity, Harassment, and Nondiscrimination Policy.

8.2.3.19 School Closings

Typically the College remains open even in the event of extreme weather. On such occasions, some class meetings may be canceled or crew work altered if the professor or supervisor is unable to travel to campus. If your crew supervisor is not available, please report to the Work Program Office, bearing in mind that the crew may still need to function without a supervisor. Should the College need to close for whatever reason (e.g., prolonged loss of electricity) during severe weather; local broadcast media will air announcements to that effect. Even in those rare cases when classes are canceled, the College will need to continue other operations for the well-being of residential students. And the best assumption in each case is that the College will be open and your classes/crews will meet as scheduled. The relatively flat Bee Tree Road “back way” often provides a good alternative route to campus in snowy or icy conditions.

8.2.3.20 Weapons

• North Carolina state law prohibits weapons and fireworks on the grounds of any educational institution, including the entire Warren Wilson campus. 
• Discharging fireworks inside a building is prohibited. 

Prohibited items include guns, rifles, dynamite or other explosives, bombs, grenades, mines, bowie knives, dirks, daggers, slingshots, switchblade knives, blackjacks, metal knuckles, fishing or hunting knives, BB guns, stun guns, martial arts weapons, archery equipment, crossbows, or any other weapon not listed above. Pocket and penknives are allowed. Work tools such as large knives, saws, and hatches should remain at work and are not permitted in the residence halls, as they can be used as weapons. North Carolina law also stipulates that weapons cannot be kept in a locked car.

Warren Wilson College hosts an annual event on campus that is open to the WWC community in honor of Constitution Day. This event is hosted as part of a collaboration between the Academic Affairs Office and the Financial Aid Office.

For further information about this topic, please contact the Financial Aid Office at [email protected].

Student Complaints and Appeals

Daily Crime Log:

The Public Safety Department also maintains a daily crime log, which is contained within the interdepartmental reporting system, Advocate. Copies of some reported incidents to the Warren Wilson College Public Safety Department may be obtained upon request.

Diversity of Student Body

Substance Abuse Educational Programs: New students are required to attend 'Let's Talk About Sex, Drugs, & Consent' during Orientation Week, a presentation that goes over the basics of substance use (including BAC, ABV, intoxication, etc.) and consent. Programming continues throughout the year, primarily via the Wellness crew. Overdose awareness events were held in the student center where overdose prevention kits were distributed to those students who elected to be trained on how to use them. Event Monitor and Residence Life training were also conducted to impart knowledge of the signs of alcohol poisoning and bystander intervention to students who volunteer as event monitors for on-campus events where alcohol may be present.

Emergency Response – Timely Warning – Evacuation Procedures 

Timely warnings, or alerts, are provided to the community whenever a situation presents a serious or continuing threat to students or employees. The intent of a timely warning is to provide information that enables individuals to protect themselves. Warren Wilson College will immediately notify the campus community upon confirmation of a significant emergency or dangerous situation involving an immediate threat to the health or safety of students or employees occurring on campus unless issuing a notification will, in the professional 2 judgment of responsible authorities, compromise efforts to assist a victim or to contain, respond or otherwise mitigate the emergency. This notification will take place via emergency text alert, all campus email, and emergency voice alert over loudspeakers placed around campus. These systems are tested each semester and will generally be unannounced. The campus community can enroll to receive campus text alerts here: https://my.warren-wilson.edu/ICS/Emergency_Resources.jnz.

 Members of the Warren Wilson College Emergency Response Team will initiate the systems informing the community of the emergency and if any actions are to be taken. Building evacuation procedures and routes are posted in all campus buildings. In the event of an evacuation, faculty, staff, crew supervisors, and staff supervisors will account for all persons present and notify emergency personnel of any persons missing. 

All members of the Emergency Response Team have been trained and certified in Federal Emergency Management Agency Incident Command System protocols in campus emergency response procedures. Our campus emergency responders coordinate with local emergency response personnel including the Swannanoa Fire Department and Buncombe County Sheriff’s Office.

Warren Wilson College will also alert the campus community regarding Clery Act crime that is reported to Public Safety when it is determined that the crime represents a serious or continuing threat to students and employees. Public Safety and the Vice President for Student Life offices will collaborate on distributing campus alerts. Other members of the Emergency Response Team have also been trained in issuing emergency alerts.

2022 Annual Security and Fire Safety Report

Not applicable for our institution at this time

Missing Person Reporting

A student may be deemed missing if it is reported to appropriate College officials (Residence Life Staff, Public Safety, or other Student Life staff) that the student has been unreachable via personal contact, telephone, e-mail, or other means of electronic communication for 24 hours or more. All reports will be immediately reported to Public Safety. Upon determination by Public Safety that a student is missing, the designated emergency contact will be notified as soon as possible but no later than 24 hours after that determination. The student’s custodial parents or guardian will also be notified if that person is not the designated emergency contact or if no missing person contact is listed. 

In situations where the student is a non-resident (resides off-campus), Public Safety will help notify the proper law enforcement agency in the jurisdiction where the student resides or was last seen and assist with the investigation. This notification will be done within 24 hours of receiving a credible report. Nothing in the policy requires Public Safety to wait 24 hours before reporting to the law enforcement agency with jurisdiction. Students are encouraged to periodically review and update their emergency contact information in MyWWC. 

Students may enter in MyWWC a separate “Missing Person” emergency contact or contacts, which will

Remain confidential and shared only with appropriate College personnel.

Upon receiving a report of a missing student and conducting a preliminary check of the student’s room and other areas on campus the student may frequent, Public Safety will notify the Vice President for Student Life. 

EADA Information

8.3.0 Equal Opportunity, Harassment, and Nondiscrimination Policy

The following provides an overview of the Equal Opportunity, Harassment, and Nondiscrimination Policy and procedure. Please see the full policy information here.

For situations where there is a risk of imminent or immediate danger due to situations related to Sexual Harassment, Sexual Misconduct, Intimate Partner Violence (Relationship Violence), Stalking and Gender Violence:
call Public Safety at 828.230.4592 or call 911.

For advocacy, support and resources related to this policy, contact:
Counseling and Wellness
Ext. 3799 – Crisis Hotline (Evenings and Weekends) 828-337-3264

Introduction
Members of the Warren Wilson College community, guests and visitors have the right to be free from all forms of violence and abuse, including sexual and relationship violence, stalking, sexual harassment and hate crimes. These rights are established through College policy and federal laws and will be made known to the campus community through various educational programs designed to promote an awareness and prevention of sexual misconduct, interpersonal and gender violence. All members of the campus community, including guests and visitors, are expected to conduct themselves in a manner that does not infringe upon the rights of others. When allegations of misconduct are brought to the administration’s attention and a respondent is found to have violated this policy, sanctions will be used to reasonably ensure that such actions are never repeated.

Rationale for the Equal Opportunity, Harassment, and Nondiscrimination Policy
Warren Wilson College is committed to providing a workplace and educational environment, as well as other benefits, programs, and activities, that are free from discrimination and harassment based on a protected category, and retaliation for engaging in a protected activity. 

Warren Wilson College values and upholds the equal dignity of all members of its community and strives to balance the rights of the parties in the grievance process during what is often a difficult time for all involved.

To ensure compliance with federal, state, and local civil rights laws and regulations, and to affirm its commitment to promoting the goals of fairness and equity in all aspects of the educational program or activity, Warren Wilson College has developed policies and procedures that provide a prompt, fair, and impartial process for those involved in an allegation of discrimination or harassment on the basis of protected characteristic status, and for allegations of retaliation. 

This policy provides members of the Warren Wilson College community, including guests and visitors, with the ability to file a report of interpersonal violence in a safe and respectful way, as well as the ability for students to respond to a report in a safe and respectful way. People who experience interpersonal violence have the right to decide whether or not to file an anonymous, informal or formal report, or no report at all. The policy that follows applies to situations in which interpersonal violence has been committed by a student and therefore relates to the College’s response to student behavior. For information on interpersonal violence committed by staff, faculty or supervisors, see the section at the end of the policy entitled “Interpersonal Violence by a College Employee.”

If you would like to provide feedback regarding this policy, you can do so by contacting the Director of Counseling and Wellness, the Interim Dean of Student Life, or the Title IX Coordinator. 

Formal Reports

Tacci Smith, Title IX Coordinator

Email:  [email protected]

Phone: 828-771-3800

Office: Dodge House 2^nd floor*

*Please note that all staff located in Dodge House have been temporarily relocated to the bottom level of Sunderland Hall.

Informal and/or Anonymous Reports

Mariel Epstein-Olsen, Counseling and Wellness Director

Email: [email protected]

Phone: 828-771-3799 

Office: Vining C

Applicable Scope

The core purpose of this policy is the prohibition of all forms of discrimination. Sometimes, discrimination involves exclusion from or different treatment in activities, such as admission, athletics, or employment. At other times, discrimination takes the form of harassment or, in the case of sex-based discrimination, it can encompass sexual harassment, sexual assault, stalking, sexual exploitation, dating violence, or domestic violence. When an alleged violation of this nondiscrimination policy is reported, the allegations are subject to resolution using Warren Wilson College’s “Process A” or “Process B,” as determined by the Title IX Coordinator, and as detailed in the full linked policy document. 

When the Respondent is a member of the Warren Wilson College community, a Formal Complaint may be filed and a grievance process may be available regardless of the status of the Complainant, who may or may not be a member of the Warren Wilson College community. This community includes, but is not limited to, students, student organizations, faculty, administrators, staff, and third parties such as guests, visitors, volunteers, vendors, contractors, invitees, and campers. The procedures below may be applied to incidents, to patterns, and/or to the campus culture/climate, all of which may be addressed and investigated in accordance with this Policy. 

Warren Wilson College recognizes that reports and/or Formal Complaints under this Policy may include multiple forms of discrimination and harassment as well as violations of other Warren Wilson College policies; may involve various combinations of students, employees, and other members of the Warren Wilson College community; and may require the simultaneous attention of multiple Warren Wilson College departments. Accordingly, all Warren Wilson College departments will share information, combine efforts, and otherwise collaborate, to the maximum extent permitted by law and consistent with other applicable Warren Wilson College policies, to provide uniform, consistent, efficient, and effective responses to alleged discrimination and harassment or retaliation.

Title IX Coordinator and Deputies

*Please note that all staff located in Dodge House have been temporarily relocated to the bottom level of Sunderland Hall.

8.3.1 Notice/Complaints of Discrimination, Harassment, and/or Retaliation

Notice or complaints of discrimination, harassment, and/or retaliation may be made using any of the following options:

1. File a report or Formal Complaint with, or give verbal notice to, the Title IX Coordinator at [email protected]  or calling 828-771-3768. Such a report or Formal Complaint may be made at any time (including during non-business hours) by using the telephone number or email address, or by mail, to the office listed for the Title IX Coordinator or any other official listed.
2. Report online, using the reporting form posted at https://warrenwilsoncollege.formstack.com/forms/complaint_form.
3. As a reporting student (the person reporting an alleged policy violation) you can contact the Counseling and Wellness Director Mariel Epstein-Olsen at [email protected] or 828-771-3799 to file an informal or anonymous report. This is a way to document your experiences, seek support, and explore having some of your needs met such as room changes, work crew changes, class changes, etc. without pursuing a formal report. With this option there would not be a formal investigation of the charges and no disciplinary action would be possible against the person named in the report, although a report of the incident without identifying information will be provided to the Title IX Coordinator. 
4. Anonymous reports are accepted but can give rise to a need to investigate to determine if the parties can be identified. If not, no further formal action is taken, though measures intended to protect the community may be enacted. Warren Wilson College tries to provide supportive measures to all Complainants, which may be impossible with an anonymous report that does not identify the Complainant. 
5. Because reporting carries no obligation to initiate a formal response, and because Warren Wilson College respects Complainant requests to dismiss complaints unless there is a compelling threat to health and/or safety, the Complainant is largely in control and should not fear a loss of confidentiality by making a report that allows Warren Wilson College to discuss and/or provide supportive measures. 
6. Employees can also report to the Human Resources Office by contacting: Heather M. Schalk, Director of Human Resources, 828.771.2048, [email protected]. 

As used in this Policy, the term “Formal Complaint” means a document or electronic submission (such as by electronic mail or through an online portal provided by Warren Wilson College for this purpose) that contains the Complainant’s physical or digital signature, or otherwise indicates that the Complainant is the person filing the complaint, and requests that Warren Wilson College investigate the allegations. If notice is submitted in a form that does not meet this standard, the Title IX Coordinator will contact the Complainant to ensure that it is filed correctly.

8.3.2 Supportive Measures

Warren Wilson College will offer and implement appropriate and reasonable supportive measures to the parties upon notice of alleged harassment, discrimination, and/or retaliation. Please see the full policy document linked in the 7.3.2 heading above for details of Supportive Measures.

8.3.3 Confidentiality/Privacy

Please see the full policy document linked in the 7.3.3 heading above for details of Confidentiality and Privacy.

8.3.4 Policy on Nondiscrimination

Includes information related to discrimination on the basis of gender identity or expression. Please see the full policy document linked in the 7.3.4 heading for details of the Policy on Nondiscrimination.

8.3.5 Disability Discrimination and Accommodation Policy

Please see the full policy document linked in the 7.3.5 heading above for details of the Disability Discrimination and Accommodation Policy.

8.3.6 Discriminatory Harassment Policy

Provides information regarding to the specific forms of legally prohibited harassment that are also prohibited under Warren Wilson College Policy and related definitions, including: discriminatory harassment, sexual harassment, quid pro quo, sexual assault, dating violence, domesitc violence, stalking, Unethical Relationships Policy, force, coersion, consent, incapacitation, sexaul exploitation, harm/endangerment, discrimination, intimidation, hazing, and bullying. Please see the full policy document linked in the 7.3.6 heading above for details of the Discriminatory Harassment Policy.

8.3.7 Intimate Partner Violence (Relationship Violence)

Given the unique nature of intimate partner violence (IPV), Warren Wilson College developed the following policy to address the dynamics of abuse that can occur in relationships (IPV – sometimes referred to as dating violence, relationship violence, or domestic violence).

8.3.7.1 Intimate Partner Violence Behaviors: 

Intimate Partner Violence is a pattern of behavior that one partner exerts over the other for the purpose of establishing and maintaining power and control. This type of violence does not require sexual intimacy. The term ‘partner’ for this policy will include: current or former partner(s); and will include persons who are married or living together as a couple to persons who are dating or who consider themselves a couple (individuals engaged in a primary romantic and/or sexual relationship with another) but have separate living arrangements.

IPV can vary in frequency and severity. It occurs on a continuum, ranging from name calling, to a single hit that may or may not impact the victim to chronic, severe mental abuse and battering.

There are four main types of intimate partner violence: 

• Physical violence: is the intentional use of physical force with the potential for causing death, disability, injury, or harm. Physical violence includes, but is not limited to, scratching; pushing; shoving; throwing; grabbing; biting; choking; shaking; slapping; punching; burning; use of a weapon; and use of restraints or one's body, size, or strength against another person.
• Sexual violence: is a sexual act without consent.
• Threats of physical or sexual violence: use of words, gestures, or weapons to communicate the intent to cause death, disability, injury, or physical harm.
• Psychological/emotional violence: involves trauma to the victim caused by acts, threats of acts, or coercive tactics. Psychological/emotional abuse can include, but is not limited to, humiliating the victim, controlling what the victim can and cannot do, withholding information from the victim, deliberately doing something to make the victim feel diminished or embarrassed, isolating the victim from friends and family, and denying the victim access to money or other basic resources. It is also considered psychological/emotional violence when there has been prior physical or sexual violence or prior threat of physical or sexual violence. (Saltzman, et al. 2002)

In addition, stalking is often included among the types of IPV.

8.3.8 Stalking

Stalking is a course of conduct defined as a pattern of actions comprised of more than one act over a period of time, however short, evidencing a continuity of conduct. Stalking can be further defined as a course of conduct directed at a specific person that would cause a reasonable person to feel fear or suffer substantial emotional distress. (Violence Against Women Act and the Stalking Resource Center)

Stalking generally refers to, "harassing or threatening behavior that an individual engages in repeatedly, such as following a person, appearing at a person's home or place of business, making harassing phone calls, leaving written messages or objects, or vandalizing a person's property" (Tjaden & Thoennes 1998). 

8.3.8.1 Stalking Behaviors: 

Stalking includes any behaviors or activities occurring on more than one occasion that collectively instill fear in a victim, and/or threaten her or his safety, mental health, or physical health. Such behaviors and activities may include, but are not limited to, the following:

• Non-consensual communication, including face-to-face communication, telephone calls, voice messages, e-mails, text messages, written letters, gifts, or any other communications that are undesired and place another person in fear.
• Use of online, electronic, or digital technologies, including, but not limited to: 
• Posting of pictures or information in chat rooms or on Web sites
• Sending unwanted/unsolicited email or talk/chat/text requests
• Posting private or public messages on Internet sites, social networking sites, and/or school bulletin boards
• Installing spyware on a victim’s computer
• Using Global Positioning Systems (GPS) to monitor a victim
• The unauthorized use of user names and passwords, PIN(s), and/or online identity
• Pursuing, following, waiting, or showing up uninvited at or near a residence, workplace, classroom, or other places frequented by the victim
• Surveillance or other types of observation, including staring, “peeping”
• Trespassing
• Vandalism
• Non-consensual touching
• Direct verbal or physical threats
• Gathering information about an individual from friends, family, and/or co-workers
• Threats to harm self or others
• Defamation – lying to others about the victim.

8.3.8.2 Safety for Victims of Stalking

Warren Wilson is committed to supporting victims of stalking by providing the necessary safety and support services. Student victims of stalking are entitled to reasonable accommodations. Due to the complex nature of this problem, a reporting student may need additional assistance in obtaining one or more of the following:

• No-contact order
• Services of a victim advocate
• Change in an academic schedule
• Provision of alternative housing opportunities
• The imposition of an interim measures on the accused
• The provision of resources for medical and/or psychological support

For assistance obtaining these safety accommodations, please contact Counseling and Wellness in Vining Cl or 828-771-3799, the Residence Life and Housing Office, and/ the Dean of Students Office both in Dodge House* or at 828-771-3802.

*Please note that all staff located in Dodge House have been temporarily relocated to the bottom level of Sunderland Hall.

If safety is an immediate concern, encourage the victim to contact law enforcement or Public Safety at 828-230-4592 for assistance.

8.3.9 Amnesty

Warren Wilson College community encourages the reporting of misconduct and crimes by Complainants and witnesses. Sometimes, complainants or witnesses are hesitant to report to Warren Wilson College officials or participate in grievance processes because they fear that they themselves may be in violation of certain policies, such as underage drinking or use of illicit drugs at the time of the incident. Respondents may hesitate to be forthcoming during the process for the same reasons.

It is in the best interests of the Warren Wilson College community that Complainants choose to report misconduct to Warren Wilson College officials, that witnesses come forward to share what they know, and that all parties be forthcoming during the process. 

To encourage reporting and participation in the process, Warren Wilson College maintains a policy of offering parties and witnesses amnesty from minor policy violations – such as underage consumption of alcohol or the use of illicit drugs – related to the incident. 

Amnesty does not apply to more serious allegations such as physical abuse of another or illicit drug distribution. The decision not to offer amnesty is based on neither sex nor gender, but on the fact that collateral misconduct is typically addressed for all students within a progressive discipline system, and the rationale for amnesty – the incentive to report serious misconduct – is rarely applicable to Respondent with respect to a Complainant.

1. Students

Sometimes, students are hesitant to assist others for fear that they may get in trouble themselves (for example, an underage student who has been drinking or using marijuana might hesitate to help take an individual who has experienced sexual assault to Public Safety). 

Warren Wilson College maintains a policy of amnesty for students who offer help to others in need. Although policy violations cannot be overlooked, Warren Wilson College may provide purely educational options with no official disciplinary finding, rather than punitive sanctions, to those who offer their assistance to others in need.

2. Employees: 

Sometimes, employees are hesitant to report harassment or discrimination they have experienced for fear that they may get in trouble themselves. For example, an employee who has violated the unethical relationship policy and is then assaulted in the course of that relationship might hesitate to report the incident to Warren Wilson College officials. 

Warren Wilson College may, at its discretion, offer employee Complainants amnesty from such policy violations (typically more minor policy violations) related to the incident. Amnesty may also be granted to Respondents and witnesses on a case-by-case basis.

8.3.10 Resolution Process for Alleged Violations

Please view the full Resolution Process for “Process A” here. Please see below for a summary of the process with links to the full content of each section.

Notice/Complaint

Upon receipt of a complaint or notice of an alleged policy violation to the Title IX Coordinator, the Title IX Coordinator initiates a prompt initial assessment to determine the next steps Warren Wilson College needs to take. The Title IX Coordinator will contact the Complainant to offer supportive measures and determine whether the Complainant wishes to file a Formal Complaint.

The Title IX Coordinator will initiate at least one of three responses: 

1. Offering supportive measures because the Complainant does not want to file a formal complaint

2. An informal resolution (upon submission of a Formal Complaint) 

3. A Formal Grievance Process including an investigation and a hearing (upon submission of a Formal Complaint). 

Warren Wilson College uses the Formal Grievance Process as described below to determine whether or not the Policy has been violated. If so, Warren Wilson College will promptly implement effective remedies designed to ensure that it is not deliberately indifferent to harassment or discrimination, their potential recurrence, and/or their effects.

Initial Assessment

Following receipt of notice or a complaint of an alleged violation of this Policy, the Title IX Coordinator engages in an initial assessment, typically within one to five business days. Please see the link in the heading above for the fully policy information regarding initial assessments.

Right to An Advisor

The parties may each have an Advisor of their choice present with them for all meetings, interviews, and hearings within the resolution process, if they so choose. The parties may select whoever they wish to serve as their Advisor as long as the Advisor is eligible and available. 

Choosing an Advisor who is also a witness in the process creates potential for bias and conflict of interest. A party who chooses an Advisor who is also a witness can anticipate that issues of potential bias will be explored by the hearing Decision-maker(s).

Warren Wilson College may permit parties to have more than one Advisor upon special request to the Title IX Coordinator. The decision to grant this request is at the sole discretion of the Title IX Coordinator and will be granted equitably to all parties.

a. Who Can Serve as an Advisor

The Advisor may be a friend, mentor, family member, attorney, or any other individual a party chooses to advise, support, and/or consult with them throughout the resolution process. The parties may choose Advisors from inside or outside of the Warren Wilson College community. 

The Title IX Coordinator will also offer to assign a trained Advisor to any party if the party so chooses. If the parties choose an Advisor from the pool available from Warren Wilson College, the Advisor will have been trained by Warren Wilson College and be familiar with Warren Wilson College’s resolution process. 

If the parties choose an Advisor from outside the pool of those identified by Warren Wilson College, the Advisor may not have been trained by Warren Wilson College and may not be familiar with Warren Wilson College policies and procedures. 

Parties also have the right to choose not to have an Advisor in the initial stages of the resolution process, prior to a hearing. 

Please see the full policy linked in the heading above for more information on the role and expectations of an advisor.

Informal Resolution

Three options for Informal Resolution are detailed in this section. Please see the full policy linked in the heading above for all information regarding Informal Resolutions.

1. Supportive Resolution: When the Title IX Coordinator can resolve the matter informally by providing supportive measures (only) to remedy the situation. 
2. Alternative Resolution: When the parties agree to resolve the matter through an alternate resolution mechanism as described below, including mediation, restorative practices, etc., usually before a formal investigation takes place; see discussion in b., below. 
3. Accepted Responsibility: When the Respondent accepts responsibility for violating policy, and desires to accept sanction(s) and end the Resolution Process; see discussion in c., below.

Formal Grievance Process

The Title IX Coordinator will provide written notice of the investigation and allegations (the “NOIA”) to the Respondent upon commencement of the Formal Grievance Process. This facilitates the Respondent’s ability to prepare for the interview and to identify and choose an Advisor to accompany them. The NOIA is also copied to the Complainant, who will be given advance notice of when the NOIA will be delivered to the Respondent. 

Please see the full policy linked in the heading above for details of the Formal Grievance Process and timeline of investigation.

Investigation Process Steps

All investigations are thorough, reliable, impartial, prompt, and fair. Investigations involve interviews with all relevant parties and witnesses; obtaining available, relevant evidence; and identifying sources of expert information, as necessary. 

Please see the full policy linked in the heading above for details of the Formal Grievance Process and timeline of investigation.

8.3.12 Sanctions

Factors considered when determining a sanction/responsive action may include, but are not limited to: 

• The nature, severity of, and circumstances surrounding the violation(s) 
• The Respondent’s disciplinary history 
• The need for sanctions/responsive actions to bring an end to the discrimination, 
• harassment, and/or retaliation
• The need for sanctions/responsive actions to prevent the future recurrence of 
• discrimination, harassment, and/or retaliation
• The need to remedy the effects of the discrimination, harassment, and/or 
• retaliation on the Complainant and the community
• The impact on the parties
• Any other information deemed relevant by the Decision-maker(s)

The sanctions will be implemented as soon as is feasible, either upon the outcome of any appeal or the expiration of the window to appeal without an appeal being requested. 

Please see the full policy linked in the heading above for a detailed list of sanctions.

8.3.13 Appeals

Any party may file a request for appeal (“Request for Appeal”), but it must be submitted in writing to the Title IX Coordinator within 3 days of the delivery of the Notice of Outcome. 

A three-member appeal panel chosen from the Pool will be designated by the Title IX Coordinator OR a single Appeal Decision-maker will Chair the appeal. No appeal panelists or Decision-maker will have been involved in the process previously, including in any dismissal appeal that may have been heard earlier in the process. 

The Request for Appeal will be forwarded to the Appeal Chair or designee for consideration to determine if the request meets the grounds for appeal (a Review for Standing). This review is not a review of the merits of the appeal, but solely a determination as to whether the request meets the grounds and is timely filed. 

Please see the full policy linked in the heading above for information regarding Grounds for Appeal, Sanction Status during Appeal, and Appeal Considerations.

8.3.14 Long Term Remedies/Other Actions

Following the conclusion of the resolution process, and in addition to any sanctions implemented, the Title IX Coordinator may implement additional long-term remedies or actions with respect to the parties and/or the campus community that are intended to stop the harassment, discrimination, and/or retaliation, remedy the effects, and prevent reoccurrence. 

Please see the full policy linked in the heading above for a full list of Long Term Remedies and Other Actions.

8.3.15 Statement of the Rights of the Parties

Please use the linked heading above for the full list of rights of parties.

8.3.16 Advocacy and Support Resources Regarding Sexual Harassment, Sexual Misconduct, Intimate Partner Violence (Relationship Violence) and Stalking

Counseling and Wellness
Ext. 3799 – Crisis Hotline (Evenings and Weekends) 828.337.3264.  Please note that the crisis line is for emergencies.  If something occurred in the past that you want to process with a Warren Wilson counselor (or for a referral to an off campus counselor), please email Mariel Epstein Olsen at [email protected] with the subject line Urgent Appointment Request and she will get back to you as soon as possible.  Our Voice in Asheville offers a free 24/7 crisis line that is available for both emergencies and processing previous incidences.  Their number is (828) 242-0562

8.3.16.1 Confidential Services: 

Counseling and Wellness addresses campus issues of gender, sexuality, sexual assault with particular attention to relationship violence, stalking, consent, healthy communication relationships, safer sex, and LGBTQIA* concerns.  Our first goal is to keep safe those who choose to report incidents of violence. To the degree that we can maintain the anonymity of the person making a report, we will.  However, we are also accountable to state and federal laws, including Title IX.  When any person talks to the Wellness staff and it is believed that someone violated our policies, we may be required to investigate the report.  

The College does offer confidential services through Counseling and Wellness. This is a wonderful option for students who are seeking support and are not wishing to make a report, or who are feeling the need to maintain control of the situation.  Counseling and Wellness provides counseling services where strict confidentiality is maintained.  Aside from situations that involve imminent danger to self or others, or abuse of children or dependent adults, counselors are bound by ethical guidelines to maintain the privacy of all conversations not meeting the above exceptions. 

8.3.16.2 Options for Victims/Survivors, Families and Friends: 

A person who experiences sexual misconduct can respond in a variety of ways. If the incident has just happened, you may want to contact Our VOICE (a local non-profit crisis intervention and prevention agency which serves victims of sexual violence) at 828.255.7576, go to Mission Hospital for medical treatment and/or have evidence collected; for situations of intimate partner violence, you can call Helpmate (a local provider of crisis-level services designed specifically for - and offered exclusively to - victims of domestic violence and their children) at 828.254.0516. Contacting Our VOICE,, Helpmate and/or Warren Wilson Counseling and Wellness(the Crisis Line number is 828.337.3264) are always options regardless of when the assault occurred, but having evidence collected by medical professionals (in Asheville, this happens at Mission hospital) needs to happen as soon as possible.

Some continuing options include: 

• Seeking Support 
• Speaking with Mariel Epstein Olsen, the Counseling and Wellness Director about your experiences, and having questions answered.
• Receiving follow-up medical treatment at the WWC Health Center, Planned Parenthood or another area doctor. 
• Participating in a survivor support group through Our VOICE. 
• Participating in counseling at the WWC Counseling Center, Our VOICE, or another place selected by you. 
• Filing a Report 
• Filing a formal report with the Title IX Coordinator. There is no time limit for filing any kind of on campus report. 
• Filing an informal report or anonymous report with the Center for Gender and Relationships. There is no time limit for filing any kind of on-campus report. 
• Filing a police report/calling 911. 

• Additional Options 

  • Talking with friends about your experiences. 
  • Moving rooms on campus, or moving off campus. 
  • Obtaining a 50B or 50C No Contact Order, (a type of restraining order). 
  • Engaging in artistic endeavors or other activity toward healing.
  • And other options that may be right for you.
  • The Counseling Center  is happy to assist with navigating any of the aforementioned options.

8.3.17 Title IX Statement

Title IX prohibits discrimination on the basis of sex in education programs or activities operated by recipients of Federal financial assistance. Prohibited sex discrimination covers sexual harassment, including sexual violence. “Sexual violence refers to physical sexual acts perpetrated against a person’s will or where a person is incapable of giving consent due to the victim’s use of drugs or alcohol, or due to an intellectual or other disability. Sexual violence includes rape, sexual assault, sexual battery and sexual coercion. All such acts of violence are forms of sexual harassment covered under Title IX.”

The Equal Opportunity, Harassment, and Nondiscrimination policy is in compliance with Title IX and reflects the intent and activity required by Title IX. Any reports of discrimination on the basis of sex, including sexual harassment and other forms of sexual violence, will be reviewed by the Title IX Coordinator; as well all Title IX compliance efforts will be administered by the Title IX Coordinator. You can contact your Title IX Coordinator at any time to ask about this policy or Title IX itself.

The Warren Wilson College Title IX Coordinator is:

Tacci Smith,
Dodge House
PO Box 9000
Asheville, NC 28815-9000
Phone: 828.771.3802; Email: [email protected];

Or you can contact:
U.S. Department of Education, Office for Civil Rights, at (800) 421-3481 or [email protected].

If you wish to fill out a complaint form online, you may do so at: www2.ed.gov/about/offices/list/ocr/complaintintro.html

Warren Wilson College does not discriminate on the basis of race, color, creed, religion, national or ethnic origin, sex, gender, age, marital status, disability, or sexual orientation.

8.3.18 Jeanne Clery Statement

Warren Wilson College complies with the Crime Awareness and Campus Security Act of 1990, also known as the Jeanne Clery Act. The College compiles a report that not only lists statistics on certain crimes that are reported on campus, but also reports on security policies the College maintains. The act requires campuses to report occurrences of the following crimes: murder, rape, aggravated assault, burglary, motor vehicle theft, as well as violations of the liquor laws, drug abuse and weapons violations. The reports are made available to all current employees, students, prospective students, employees and anyone requesting a copy. In the event of crimes or situations that are considered to pose a threat to the College community, the act requires the College to notify the college community in a timely manner. This determination will be made by the Director of Public Safety, in consultation with the Vice President of Student Life. The College will make timely notice to the college community utilizing options such as the college newspaper, email, and flyers distributed to the college community, etc.

For more information on the Jeanne Clery Act at Warren Wilson College, go to:
http://www.warren-wilson.edu/studeVice The College reserves the right to disclose to the community information about sex offenders that are accepted as members of the Warren Wilson community. Such information that can be shared includes, but is not limited to, the person’s name and address; a physical description of the person; the type of vehicle that the person is known to drive; any conditions or restrictions placed upon the person’s probation, parole, post-prison supervision or conditional release; a description of the person’s method of offense; a current photograph of the person; and the name and telephone number of the person’s parole and probation officer.

This policy borrows language and information from:
http://nccasa.net; Antioch College, SUNY Albany, University of Rochester, Brown University, Oberlin College, Barnard/Columbia, and Mars Hill College; http://www.ncga.state.nc.us/gascripts/statutes/statutes.asp; http://www.ncvc.org; http://www.cdc.gov; http://www.justice.gov; and http://ncherm.org/ 

Additional Information:

Programs to prevent dating violence, domestic violence, sexual assault, and stalking: visit here and here.

Registered sex offender information: 

Sex Offender Registration 

In accordance with the Campus Sex Crimes Prevention Act of 2000, which amends the Jeanne Clery Act, this report includes information on locating Registered Sex Offender information in the local area. The act requires institutions of higher education to issue a statement advising the campus community where law enforcement information provided by the state concerning registered sex offenders may be obtained. To locate sex offender information in North Carolina you can access the North Carolina Sex Offenders and Public Protection Registry at http://sexoffender.ncdoj.gov/ 

The College reserves the right to disclose to the community information about sex offenders that are accepted as members of the Warren Wilson community. Such information that can be shared includes, but is not limited to, the person’s name and address, a physical description of the person, the type of vehicle that the person is known to drive, any conditions or restrictions placed upon the person’s probation, parole, post-prison supervision or conditional release, a description of the person’s method of offense, a current photograph of the person, and the name and telephone number of the person’s parole and probation officer.

Student health records must be completed in order to register for classes. These records are confidential and give past medical history information as well as immunization status. Immunizations required in North Carolina may be obtained from a local Health Department or private practice. North Carolina law requires the College to suspend students whose immunizations are not up to date.

Voter Information

Drug-Free Workplace (formerly 2.120.00)

 Rationale, Purpose, and Background

 It is the policy of Warren Wilson College to comply with the Drug-Free Workplace Act of 1988, codified at 41 U.S.C. § 701 et seq., as amended. The following provisions are included in all College employment agreements and are to be affirmed by all College employees upon the commencement of employment. 

General Policy 

1. The employee hereby agrees not to possess or illegally use controlled substances, as controlled substances are defined in 21 U.S.C. § 812 and N.C. Gen. Stat. § 90-89 through § 90-94. The employee also agrees to refrain from the illegal use of alcohol while on duty. The illegal use of alcohol includes, but is not limited to, driving while under the influence of alcohol (G.S. § 20-138.1), driving a commercial vehicle while under the influence of alcohol (G.S. § 18B-302), driving after consuming alcohol while under age 21 (G.S. § 20-138.3), and public intoxication (G.S. § 14-144). 

2. Consistent with the Drug-Free Workplace Act of 1988, the unlawful manufacture, distribution, dispensation, possession, or use of a controlled substance or illicit use of alcohol on the College campus or as a part of any College business or activity is prohibited. 84 

3. Each employee is required by the Drug-Free Workplace Act of 1988 to inform the College within 5 days after a conviction for violation of any Federal or State criminal drug statute where such violation occurred on the College campus, on official College business, or as part of any official College activity. 

4. Pursuant to the Drug-Free Workplace Act of 1988, any employee violating any provision of this policy will be subject to one or more of the following sanctions, using the standards of application set forth in Provision 5: a) Reprimand; b) Immediate discharge; c) Referral to county authorities for prosecution; or d) Compulsory participation in and successful completion of a rehabilitation program as directed by the College’s Employee Assistance Program, administered by the Employee Assistance Network. 

5. The above-mentioned sanctions will be applied using the following standards: • The sanctions may be used in any order, with the exception that option (a) may only be used for a first offense. • Option (a) shall be used for all first offenses unless the first offense involves a conviction to which Provision 3 applies. If Provision 3 applies, the College may choose to bypass option (a) in favor of option (b), (c) or (d). • Options (b) and (c) may be combined if the College so chooses. 6. The College recognizes that the illegal use of drugs and/or alcohol results in serious health problems for the user and poses a significant threat to the welfare of those associated with the user. 7. The College’s Employee Assistance Program, administered by the Employee Assistance Network, is available to provide information and assistance to employees and will make referrals to community treatment, rehabilitation, and re-entry programs upon request by an employee of the College. 8. A copy of this policy and the drug and alcohol prevention program will be distributed annually to each employee of the College. As a condition of employment, the College requires each employee to abide by this policy and to sign an acknowledgment of receipt of a copy of this policy.